When developing quality content for corporate communications, you want it to be clean, professional and compelling while conveying a unified message across channels. Here are three ways to achieve those goals.
1. Perform an audit of existing content
Redundant, obsolete and trivial (ROT) content is the corporate communicator's enemy. It bogs down your channels (like an intranet), polluting your audience's searches with stuff they don't want or care about. If a search for the schedule for your company's big annual event turns up 2013's schedule as the number one result, users can become frustrated and stop looking to you as a source of information.
For this reason, take time to periodically sift through all the content lurking on your various channels and get rid of what's no longer useful. If information isn't relevant to your audience but still must be maintained for other purposes (such as compliance) consider using a file archiving tool like HubStor.
2. Ask questions
As a corporate communicator, it's too easy to get so close to the content that you can't tell the forest from the trees. Many a communicator has ended up spending tons of time and energy building up content on a subject only to find out it's not what people were interested in. All content takes up real estate on your channels, a portion of your audience's attention and resources from your team.
Make sure every piece of content is pulling its weight by asking questions of your audience and your team. Find out what your audience is looking for. Ask your team continuously if their content is as engaging as it could be. Encourage your team to ask questions of you, too. Without reimagining, you'll never innovate. If you never innovate, your communications efforts will quickly grow stale.
3. Use a file synchronization tool
Tools like Google Drive, OneDrive and Dropbox allow teams to collaborate on documents without the messiness of multiple independent versions and constant emails back and forth. Using a synchronizing tool will help streamline these efforts and prevent duplicative work. A tool like this is especially important if your projects require legal disclosures. Over time, disclosure requirements will change, and you can end up in hot water if there are out-of-date documents with insufficient disclosures floating around. If your business requires robust document version control, consider SharePoint or Huddle.
And don't forget to consume — not just create — quality content. Let good examples lead you to success.